Database management can be a real nightmare.
After all, databases contain huge volumes of data, and without proper management, you’ll end up sitting on piles of information that can take too many resources to explore and use.
The good news is that there are reliable ways to supercharge your database management, whether you use on-premises or cloud-based database management systems – and that’s what we’ll share in this guide. .
1. Invest in database management planning
A long-term database management plan minimizes missing data errors, overuse or underuse of tools, and security blind spots in your database.
After all, planning allows you to define the right policies, develop strategies and choose the right tools, such as choosing between ClickHouse vs. Snowflake, to manage your database in complete transparency.
Database management planning also helps you solve common problems.
For example, information assets in isolated and separate systems with limited access to data can make finding data difficult.
Database management planning helps eliminate this because it allows you to identify the processes and systems currently housed in silos. It lets you collect data about your backend systems, including those that use them to understand your datasets.
Planning also helps you map your multiple datasets located in many systems, allowing you to strategize how to leverage your database to easily combine all your data.
Additionally, you can determine the best time to perform audits, including performing routine checks on your data lifecycle quality, data flows, and database security.
2. Establish business goals
An actionable database management strategy should reflect your business needs. It should also outline your target metrics to monitor your success.
Determine your business goals, including what data you want to collect and how you can use the data effectively to achieve those goals.
This helps you avoid wasting resources by collecting erroneous or unnecessary data and missing critical data opportunities.
Essentially, your goals can give you a roadmap for using your business data and help shape your database management strategies.
Some of the common uses of business data to help you achieve your goals include:
- Spot patterns and trends. Sales and customer trends can give you actionable insights into your buyers’ buying behaviors and industry. For example, if your goal is to increase your app downloads, you can track consumption trends and usage patterns to inform your marketing strategies.
You can configure your database to automatically pull this information from multiple sources. It streamlines the reporting and analysis processes needed to improve your marketing efforts.
- Improve and automate processes. Your goals can give you a clear picture of critical workflows to refine, adjust, and automate, including your database management processes.
3. Prioritize security
Although not all security events are 100% preventable or predictable, you can improve your data security and manage database risks.
Establish a recovery plan and run regular backup and maintenance to streamline your security-related database management processes. Policies can help protect you and mitigate security breaches, database compromise, and data loss.
Some of the other ways to manage your database security more effectively are:
- Implementation of backup and restore procedures. Develop a backup and recovery plan and perform thorough reviews to ensure it matches your team, security strategy, and database management processes.
- Establish a comprehensive maintenance plan. Perform regular database maintenance and prioritize data security, so you don’t catch up after a devastating security breach.
Create a plan that your team can use as a preventative measure. It can help shape and guide your database management security processes.
- Take advantage of automation. Use automation tools or features to support your database security measures. For example, you can schedule automated database backups, so you won’t need to do it manually.
4. Reduce data duplication
Duplicate data can slow down your database performance and prevent you from running effective reports and analyses.
Duplicates often result in more work for your team and even waste your internal resources.
For example, if you have duplicate customer records in your customer relationship management (CRM) system, your team may be spending twice as much of their productive time resolving the issue.
Here are some of the best ways to eliminate duplicates and optimize your database management workflows:
- Eliminate management and access to siled data. Duplication errors are likely to occur when individual services manage separate areas of your database. Duplication can also occur when teams manage their own databases without direction or input from management.
Eliminate siled data access and management to eliminate duplicates and unnecessary tasks.
- Share data quality essentials across teams. A team member who is unaware of the implications of creating duplicate records can add to your entire company’s workload.
As such, make sure everyone on your teams understands the basics of protecting your data quality and the impact of duplicate data. Include employees who do not work directly with your database.
- Develop a duplicate data plan and test your database. Create a plan to address potential sources of your duplication errors to prevent them from happening again.
It is also recommended that you regularly test your database to ensure that you are implementing your fixes and dealing with duplication effectively.
5. Ensure easy user access to data
Make sure your designated users, such as your marketing and sales teams, can benefit from your data. You can do this by allowing end users and internal (and other) stakeholders easy access to your database.
Configure a database access system and assign user roles. It can streamline your database management because you can ensure that only people with the correct credentials can access specific aspects and information of your database.
Here are some other useful tips to make your database easier to access:
- Design and manage for the user. Consider the best ways to use your database and design it to accommodate those methods. Pay attention to your different users.
For example, some development and management strategies or shortcuts may work better for your team, but may not work well from a performance or usability perspective.
- Get feedback on your database. Conduct surveys, hold committee meetings, or appoint a database administrator to gather feedback from various end users to gauge how well your database is performing for each.
Getting feedback helps you design and manage your database in a way that works well for you, your team, and all users.
Start optimizing your database management
Maintaining an easily accessible and efficient database is essential for effective reporting and analysis.
It also helps you extract accurate and valuable information seamlessly and find professional opportunities to make informed decisions and accelerate business growth.
Learn the best practices in this guide to streamline, simplify, and optimize your database management processes.